Reference Guide

Reference Guide — UPDATED 9/22/20

The Department of Business Regulation, with the support of the Division of Information Technology, has prepared a reference guide on Holding Public Meetings via Video Conference. This guide focuses on Zoom functionality as a result of DBR’s contract with Zoom for Enterprise Licenses, however many of the best practices may be applicable to other video conferencing platforms.

Webinar: Holding Successful Virtual Public Meetings

Panelists from state and municipal entities discussed lessons learned about adapting in-person public meetings to virtual or hybrid public meetings. Viewers will gain information on methods the panelists have found useful in various scenarios as public meeting hosts on Zoom and other video conferencing platforms.

• A recording of the webinar can be found here.
• The PowerPoint slides from the webinar can be found here.
• The poll results from the webinar can be found here.
• The Q&A report from the webinar can be found here.
• Department of State – Guidelines for Records Retention Compliance with Virtual Meetings and Broadcasts